Personal Assistant/General Administrator

Affinity Gymnastics

Hoddesdon, Hertfordshire EN11 0LB
Part-time, temporary 3 months initially. Potential for longer term role.

£10-15PH Start date ASAP.
5-10 hours per week (up for discussion). Work can be completed from home, but you need to be available to work in person at least once a week, either from our HQ office in Hoddesdon or Jen’s home in Buntingford.

Here's our situation?

We’re in a period of transition at Affinity, following rapid growth. We’re restructuring our roles throughout both admin and coaching plus we’ve a key vacant position at the moment.
We’ve a capable founder, who can lead the team through the changes from a vision and working-with-people point of view…. But who needs support with the details and day to day organising to be effective.

Is this you?

  • You are a natural organiser, with clear boundaries and sense of prioritisation.
  • It does not phase you to roll up your sleeves to get stuck into what is in places, is a bit of a challenging mess. In fact, you can’t wait to get started as you know this is exactly where you can help.
  • You are detail oriented, with strong focus on the when, who and how of tasks.
  • You LOVE supporting people and are willing jump into whatever tasks come your way to best serve the team. You ask for what you need to be able to learn.
  • Affinity Gymnastics aspires for everyone to experience the joy and fun in movement, the value of the adventure and to discover you can exceed your own expectations. We achieve this through the provision of gymnastics and related activities.
  • Are you inspired to be part of a growing business within the sport industry where fun is a key focus alongside professionalism?

What's the job?

As Personal Assistant/General Administrator, you will be expected to:
  • Work directly with the founder, Jennifer Page, and manage all aspects of her work and leadership. Including managing her diary, emails, tasks, priorities and communication with the wider team.
  • Have excellent communication and customer service skills, both written and in person. This can involve communication with members as well as team.
  • Take and write up meeting notes, assign actions to relevant people and follow up that they are done or identify where help is needed.
  • Ensure tasks are finished – such as following up with team members, writing up documents, formatting files correctly (use of word and excel and CRM systems needed).
  • Assist any other administrative tasks and support of other people throughout the club as needed through this transition.
  • Manage the founder as much as she manages you! (In fact, possibly more so…)
  • Bonus to be able to assist with social media and preparation of content for this – such as video editing, but not essential.
  • Hours of work can be flexible (and the amount up for discussion). Work can be completed from home, but you need to be available to work in person at least once a week, either from our HQ office in Hoddesdon or Jen’s home in Buntingford.

We’ll know you’re rocking it when:

  • Jen feels supported and free to carry out the work she is good at and not drained by what she is not.
  • Everyone feels organised with what is happening and are kept ‘in the loop.’
  • We have you to call on to help when we need to, but that we also hear ‘no’ from time to time as you are clearly managing priorities.
  • We’re all having a lot of fun and this transition is easy.

What we offer in return:

  • Competitive salary
  • Ongoing personal and professional development.
  • All relevant professional checks, memberships and qualifications.
  • First aid training and qualification where relevant.
  • Progression opportunities – this is a temporary role initially but there is potential for development.
  • Internal staff workshops and training opportunities.
  • Staff outings including annual summer and Christmas parties (this is the highlight of our year!)
  • Uniform (a nice comfy one. With your name on, if you would like one).
  • Free hot drinks at HQ.
  • Free on-site parking
  • Fun and fulfilment.
  • Sharing of our general awesomeness.

What do those currently working for Affinity say about it?

"The boss cares about us, is always happy to listen and help where she can.  There's a great mixture of ages and we support each other to stay positive and be our best 'selves'."

"My favourite thing about Affinity is the Christmas party! My one dedicated dancing moment!! But seriously the people!"

"At Affinity, we are like a family - we're always here to support and help each other. We are always encouraged to take on new challenges but always have the knowledge that there is support if needed."  
"Affinity is a team of experienced coaches and people who care about each other."

"I like working within Affinity because it means working together with people who have a wide range of skills and experience all working towards the Affinity goals and mission. No two classes are the same and every day is different." 
"There's always someone to talk to if you have a question or issue and everyone is encouraged to attend staff training and take on tasks outside of their comfort zone but with support from colleagues and line managers."

"My favourite thing about affinity is that there is always someone to talk to if you need help in anything."

To Apply:

Please send a cv and covering letter to ASAP. We will appoint this role as soon as we find the right candidate.

The covering letter needs to outline how you meet the above role description and also answer the following questions:
  1. What excites you the most about working with us?
  2. What would be your greatest challenge?
  3. Please describe yourself as a PA in three words.
Applicants selected interview will be invited to a face to face interview plus an admin task.

We welcome informal visits to the club at any point if you’d like to come and see what we do – please get in touch to arrange.

We’re a growing organisation that are awesome at training each other. If you feel you could do at least 70% of this job role and are willing to learn and be trained into the rest, we’d welcome your application.

Good luck and we look forward to hearing from you!
Contact us